The Civil Service Commission (CSC) has launched an online eligibility verification system that enables government agencies’ human resource management officers (HRMOs) and the public to access civil service eligibility information conveniently.
The Civil Service Eligibility Verification System (CSEVS), which was internally developed, is an online search platform that allows access to the database of eligible individuals who have successfully passed the Career Service Examination-Pen and Paper Test (CSE-PPT), Computerized Examination (COMEX), and Computer Assisted Test. Additionally, it includes individuals who have been granted eligibilities under special laws and CSC issuances.
“This integrated system aims to cut the cost and time spent on the eligibility verification and authentication procedures on the part of the eligible, the HRMOs, and CSC verifiers.”
One of the components of the CSEVS is the External Online Verification of Civil Service Eligibilities, which allows HRMOs to access and verify eligibility information of applicants before the issuance of appointments. The eligible individuals themselves can also access their eligibility information using the CSEVS.
CSC Chairperson Karlo Nograles explains: “Instead of requiring the submission of an authenticated proof of eligibility from applicants, agency HRMOs may now use the CSEVS to check the eligibility of individuals. This integrated system aims to cut the cost and time spent on the eligibility verification and authentication procedures on the part of the eligible, the HRMOs, and CSC verifiers.”
“More importantly, it strengthens the integrity of the process of attracting, screening, and appointing individuals in government,” he added.
Chairperson Nograles said that the availability of the CSEVS complements the amendment to Section 4 of the 2017 Omnibus Rules on Appointments and Other Human Resource Actions (ORAOHRA) promulgated through CSC Resolution No. 2300248 on 25 April 2023 and implemented through CSC Memorandum Circular No. 3, s. 2023 dated 4 July 2023.
Under the amendment, government agencies are allowed to submit various forms of the Certificate of Eligibility (COE) using the CSEVS for regular appointments. These include original copies, authenticated copies, certified true copies, photocopies, scanned copies, or even site/screen capture of appointees’ COE. All of these versions are acceptable and can be submitted to the CSC Field Office for appointments involving permanent, temporary, coterminous, fixed term, contractual, substitute, provisional, and casual positions.
“In addition, eligibilities submitted by agencies that the CSC Regional Offices and Field Offices have previously verified in support of appointments shall no longer require another verification,” said Chairperson Nograles.
Eligible individuals applying for a government post may also use the CSEVS to access and screenshot their eligibility information and submit it as an official document in lieu of the authenticated copy of their COE.
If the civil service eligibility record is not found in the CSEVS and no other proof of eligibility is available, the civil service eligible individuals should contact the CSC Regional Office nearest them and provide a government-issued valid ID and the required data for verification.
“This new web application and the amendment to the ORAOHRA are in line with the CSC’s more aggressive efforts to upgrade its service delivery through digitalization.”
The CSEVS, while comprehensive, does not encompass eligibility records from various entities, namely the National Police Commission (NAPOLCOM), Philippine National Police (PNP), Land Transportation Office (LTO), Civil Aviation Authority of the Philippines (CAAP), National Telecommunications Office, Maritime Industry Authority (MARINA), Career Executive Service Board (CESB), Professional Regulation Commission (PRC), and Supreme Court (SC).
However, the online verification systems such as the CESB’s List of Career Executive Service Officers and Career Executive Service Eligibles, PRC’s Licensure Examination and Registration Information System (LERIS) and SC Lawyer’s List can also be used for verification of the third level eligible and professional license of board/bar passers to facilitate appointments preparation and processing.
Furthermore, the CSC is actively working on establishing data sharing arrangements with the NAPOLCOM, PNP, LTO, CAAP and MARINA. This collaborative effort aims to facilitate the verification process for eligibilities provided by these entities.
“This new web application and the amendment to the ORAOHRA are in line with the CSC’s more aggressive efforts to upgrade its service delivery through digitalization,” he added.
More information about the CSEVS, including an instructional video on the use of the system, will be uploaded on the CSC’s website at www.csc.gov.ph and its official Facebook, YouTube, and TikTok channels.
